If you recently joined a mastermind, you might be ready to call into your first meeting, but then what? There are several ways to run a mastermind, but one of my favorites is the hotseat mastermind model. If you’re new to masterminds or want to learn a new way to run a mastermind meeting, follow along to get all of the fun details on how to run a hotseat mastermind.
The rotating hot seat
Most mastermind groups are around four to eight members, and the rotating hot seat gives everyone a chance to regularly get help on their business while continually supporting others and challenging their problems and assumptions.
In a typical rotating hot seat mastermind, the group meets at the same time each week for one hour. Every week, someone is on the hot seat according to a schedule your group puts together. With four members, you get the hot seat about once a month. With eight, every two months, and so on.
One of the Mastermind Hunt co-founders is in a larger group with 12 members. In that mastermind, they split the hour-long meeting into two 30-minute hot seats. You can be creative with the hotseat mastermind model and find a schedule, rotation, and pattern that works for your unique mastermind group’s needs.
Follow a meeting template
To get the best value from each call, you should pick a meeting template and stick with it for each week’s call. You can create a template that you customize for your own mastermind’s goals and needs, or you can pick one of our pre-built templates – coming soon here on the blog!
My Dadprenuer mastermind group follows this meeting outline:
- Explain the problem and key facts (Less than 10 minutes. Only hotseat participant speaks.)
- Questions of clarification (Around 5-10 minutes. No judgments, assessments, or recommendations.)
- Gut reactions (About a minute each. Hotseat cannot speak or respond.)
- Synthesize/summarize – optional (A call moderator notes common points and major disagreements from gut reactions.)
- Discussion and assistance (10-20 minutes. Hotseat responds first. Then open discussion.)
- Commitments (End of call. Hotseat makes measurable, date-bound commitment.)
Feel free to use this for your group, or create your own. Again, there are no exact rules. That’s part of the fun of mastermind groups. You can work with your group until you find the perfect formula for your weekly meeting of the minds.
Preparation and participation are key
For a successful hotseat, everyone should come with their attention on the call and an open mind to the week’s business problem. Try to keep phones, email, and other distractions away during the call. Respect the hotseat’s time so everyone else is respectful when it’s your turn.
If it is your turn on the hot seat, you should take the time to fill out the template before the call. Don’t just show up unprepared. Everyone is taking time from their busy work or family schedules, so make that time count by coming ready.
In my mastermind, which meets on Wednesday afternoon, the hotseat document should be shared in the group’s chat by the end of the day Monday. That gives everyone two days to read it over before the call and get a few ideas and questions flowing in advance.
Learn and solve problems with a mastermind group
Each week, the hotseat should focus on one specific business problem. At the end of the call, the person sitting on that hot seat should have concrete ideas and takeaways. In Mastermind Hunt, you can add your time-bound commitments. If you don’t check off the box on time, the entire group gets notified in the shared chat!
When you solve these problems together, you will all learn and grow together. In addition to the social benefit of hanging out and connecting with other like-minded entrepreneurs, you can all learn new things and grow your thinking on the weekly hot seat.
Of course, not all masterminds use a hotseat model. Some do a weekly rotation and break up the call with time for everyone every week. Some do something completely different. But having tried both the weekly go-around and the weekly hotseat, I’m a much bigger fan of the mastermind hotseat method.
You should give it a try! Maybe you’ll find it isn’t right for your group, but it could be the perfect model for your business challenges and opportunities. With a successful hotseat, you all win in your businesses together.